Privacy policy

Effective date: 24 July 2025

Last updated: 24 July 2025

This privacy policy explains how the MSCA-GLOPOL project website (“the Website”) collects, uses, stores, shares, and protects any personal information from its users and visitors. It also outlines your rights regarding your data.

The MSCA-GLOPOL project (Grant Agreement No 101202507) is a Horizon Europe Coordination and Support Action (HORIZON-MSCA-2024-INCO-01) funded by the European Union and managed by the European Research Executive Agency (REA). As such, we are committed to processing personal data in compliance with applicable EU data protection law, in particular the General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”), and for data processed by the Granting Authority, Regulation (EU) 2018/1725.

1. Who we are

The MSCA-GLOPOL project is implemented by a consortium of beneficiaries, consisting of PRACSIS (Coordinator) and Marie Curie Alumni Association (MCAA) (Beneficiary).

For the purposes of this website’s operation, PRACSIS, as the coordinator and primary operator of the website, acts as the main data controller responsible for the processing of your personal data collected via the Website. All beneficiaries adhere to this policy regarding any personal data they handle in relation to the project.

2. How we use and keep your information

When you visit our website

We use technical systems to collect standard internet log information and details of visitor behaviour patterns. This information is processed in an aggregate way, which does not identify you personally. The data may include:

Your IP address (anonymised where possible)
Browser type and version
Operating system
Referrer URL (the website you came from)
Pages visited on our Website and the time spent on them
Date and time of access

Why we collect this: To maintain website security and functionality, and to understand general usage patterns for improvement purposes.

Legal basis: Legitimate interests – it is in our legitimate interest to operate, maintain, and secure a functional website.

How long we keep it: Technical logs are automatically deleted after 2 months.

When you subscribe to our Flashnotes (future functionality)

When we implement flashnotes functionality, we will collect your email address to send you project updates containing information on MSCA opportunities, project results, and related activities.

Why we collect this: To provide you with updates about MSCA opportunities and project developments.

Legal basis: Your explicit consent under Article 6(1)(a) of the GDPR.

How to withdraw consent: You can unsubscribe at any time by:

Clicking ‘Unsubscribe’ in any email we send you
Contacting us at contact@msca-glopol.eu

Third-party services: We will use a professional email distribution service to send Flashnotes. When we implement this feature, we will update this policy to specify which service provider we use and provide a link to their privacy policy.

How long we keep it: Until you unsubscribe or until 5 years after the project ends (31 May 2033).

When you register for our events (future functionality)

When you register for our events (both online and in-person), we will ask for:

Name
Organisation
Email address
Dietary requirements (for in-person events)
Additional security information (for events in official buildings)

Why we collect this: To process your registration, provide event logistics, send related information, and meet security requirements of hosting venues.

Legal basis: Legitimate interests – we have a legitimate interest in organising events and maintaining records for our funders.

How we share this data:

Your name and organisation may appear in event programmes
Security details may be shared with hosting institutions (embassies, EU institutions)
Event logistics providers may receive necessary information for catering, access, or technical support

How long we keep it: During the project and for 5 years after the project ends (31 May 2033) as evidence of activities for our funders.

Information on relevant stakeholders

We may gather contact details (name, email address, organisation) of relevant stakeholders from publicly available sources to invite you to participate in project activities and to disseminate project results effectively.

Why we collect this: To engage with the research community and promote MSCA opportunities.

Legal basis: Legitimate interests – we have a legitimate interest in achieving our project objectives and disseminating results.

How we use this data: Only for project-related invitations and communications. We will not share this data with third parties except as described in this policy.

How long we keep it: Until the end of the project (31 May 2028).

3. How we share your information

We do not sell or rent your personal data to third parties. Your data may be shared in the following circumstances:

Within the MSCA-GLOPOL consortium: Limited personal data may be shared between PRACSIS and MCAA for project implementation and management, strictly on a need-to-know basis.

With service providers: We may use third-party service providers (e.g., website hosting, analytics, email distribution, survey platforms) who process data on our behalf under strict contractual obligations.

With the Granting Authority and EU bodies: As an EU-funded project, we may be required to share information with the European Research Executive Agency (REA), the European Commission, and other relevant EU institutions for monitoring, auditing, and evaluation purposes.

Legal obligations: We may disclose your information if required by law or to protect our rights or ensure public safety.

Public dissemination: Non-sensitive project results will be publicly disseminated to promote the action, but this will not include personal data that would compromise your privacy unless you have explicitly consented.

4. International data transfers

Personal data will primarily be processed within the European Union (EU) and European Economic Area (EEA). If, in exceptional circumstances, personal data needs to be transferred to third countries for project purposes (e.g., collaboration with Regional Liaison Officers or survey participants in targeted geographies), we will ensure adequate safeguards are in place, including:

Standard Contractual Clauses (SCCs) approved by the European Commission
Ensuring the recipient country has an adequacy decision from the European Commission
Obtaining your explicit consent for the transfer

5. Data security

We implement appropriate technical and organisational measures to safeguard your information against unauthorised access, disclosure, alteration, and destruction, including:

Access controls and authentication
Data encryption (where appropriate)
Regular security assessments and updates
Confidentiality agreements for personnel handling data

While we strive to protect your personal data, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

6. Your rights

Under the GDPR, you have the following rights regarding your personal data:

Right of access: Request copies of your personal data we hold
Right to rectification: Request correction of inaccurate or incomplete information
Right to erasure (right to be forgotten): Request deletion of your personal data under certain conditions
Right to restrict processing: Request limitation of how we process your personal data
Right to object to processing: Object to our processing of your personal data under certain conditions
Right to data portability: Request transfer of your data to another organisation
Right to withdraw consent: Where we rely on your consent, you can withdraw it at any time
Right to lodge a complaint: You can complain to a supervisory authority if you believe your data protection rights have been violated. For Belgium, contact the Data Protection Authority (DPA).

To exercise any of these rights, please contact us using the details provided below.

7. Cookies and tracking technologies

Currently: The MSCA-GLOPOL website does not use non-essential cookies or tracking technologies. Any cookies used are strictly necessary for website operation.

Future considerations: Should we implement analytics or other tracking technologies, we will:

Provide a clear cookie banner to obtain your explicit consent
Offer you the ability to manage your cookie preferences
Update this privacy policy with detailed information about cookie types and purposes

8. Links to other websites

This privacy policy applies only to the MSCA-GLOPOL project website. We may link to other websites (e.g., EU Funding & Tenders Portal, EURAXESS Worldwide, MCAA website) that have their own privacy policies. We encourage you to review their privacy policies when visiting external sites.

9. Changes to this privacy policy

We may update this privacy policy to reflect changes in our practices or for legal reasons. We will notify you of any changes by posting the new policy on this page and updating the “Last updated” date. We encourage you to review this policy periodically.

10. Contact us

If you have any questions about this privacy policy, our data protection practices, or wish to exercise your data protection rights, please contact us:

Email: contact@msca-glopol.eu

Project coordinator: PRACSIS

Address: Pl. Communale d’Auderghem 8, 1160, Brussels, Belgium